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ACT INTERNSHIP PROGRAMME (ACT DIR 50-7)

JOB DESCRIPTION FOR POSSIBLE INTERNSHIP 2020

DIVISION: STAFF ADVISORY GROUP

BRANCH/SECTION: COMMUNICATIONS / Public Affairs

DETAILS OF PROJECT:

Contribute to journalistic coverage of ACT programmes and events as directed by the Chief Public Affairs Officer and by the Media Relations and Production Officer. Produce articles, videos and podcasts for the unclassified website www.act.nato.int as well as for Social Media platforms such as FaceBook, Twitter and Instagram. Prepare written command information material such as Trifolds and Fact Sheets and design graphic displays for use at ACT events as directed. Provide audio-visual and logistical support to events both inside and outside the headquarters. Assist in the planning and execution of the Community Relations (ComRel) events such as the Model NATO Challenge (MNC) and Norfolk NATO Festival (NNF) events. In order for the command to deal with emergent requirements, the intern may be required to perform other related duties as directed (in particular working as member of working groups or project teams, for defined periods of time).

EXPECTED DELIVERABLE(S):

Journalistic web articles, Social Media posts, audio-visual and logistical support. Participation in ComRel events.

TYPE OF BACKGROUND/EDUCATION PREFERRED:

Current or recently graduated Post Graduate student in Journalism, Communications, Public Relations, Marketing, English Writing or other related field. Experience in writing editorial content for print or web based production. Advanced knowledge of written English essential.

ACT INTERNSHIP PROGRAMME (ACT DIR 50-7)

JOB DESCRIPTION FOR POSSIBLE INTERNSHIP 2020

DIVISION: Capability Development

BRANCH/SECTION: Programme Management Office

DETAILS OF PROJECT:

The selected intern will work in the Programme Management Office (PMO). PMO is a branch primarily within NATO Headquarters Supreme Allied Commander Transformation (HQ SACT) in Norfolk, VA, USA and with a small element within Mons, Belgium.

Derived from civilian Programme Management methods, NATOs military Capability Development is structured in projects, programmes and portfolios. The PMO serves as the central hub for Information and Knowledge Management within those structures and provides analysis, toolsets, processes, templates and actionable advice for the Programme stakeholders. It has also a distinctive supporting role in coordinating Capability Programmes in order to provide quality assurance processes through lifecycle. It therefore achieves standardization, transparency, information exchange and accountability.

The daily work requires analysis of short-term changes in the dynamic environment of NATO and their impact on capability development. Therefore, the ability to conduct systemic analysis and critical thinking is essential.

Under the guidance of your sponsor you will assist both civilian and military PMO Subject Matter Experts and your tasks will include:

  • Acquiring knowledge of the NATO Capability Delivery process and the new governance model and contributing to their practical application.
  • Support PMO staff in the execution of the “Information Hub” role across all Capability Development stakeholders.
  • Participation in development and implementation of best practice of Programme and Project Management Standards in PMO focusing on Risk Management, Issue Management, Milestones, Stakeholder Analysis, Communication Plan, Change Management, Requirements Management, Monitor implementation, Quality Assurance.
  • Involvement in improvement and updating of Programme and Project Management tools and techniques in PMO as a result of analyzing lessons learned from changes of requirements.
  • Support of data preparation within PMO for decision makers in the management layer.
  • Assistance in preparing and conducting Programme level briefings, workshops and meetings.

EXPECTED DELIVERABLE(S):

Monthly Status Report to PMO leader.
Report on assigned major project at the end of internship.

TYPE OF BACKGROUND/EDUCATION PREFERRED:

Current or recently graduated Post Graduate student in disciplines of engineering studies, management, politics and science.

ACT INTERNSHIP PROGRAMME (ACT DIR 50-7)

JOB DESCRIPTION FOR POSSIBLE INTERNSHIP 2020

DIVISION: Strategic Plan & Policy

BRANCH/SECTION: Strategic Issues & Engagement Branch

DETAILS OF PROJECT:

Strategic Issues and Engagement (SIE) Branch is responsible for directing and coordinating the continued development of strategic issues ensuring close coordination with Strategic Policy and the subsequent promotion within the Alliance through the development and implementation of the Strategic Engagement Plan.

The intern will work under the direction of the Branch Head contributing to the strategic issues programme of work, providing support through content development and the production of formal staff documents.

The intern will also support the organization of conferences and events, including performing research tasks, summarising and comparing NATO documents, drafting agendas and briefs, prepare Power Point presentations, coordinating with subject matter experts outside of NATO as well as with other divisions and branches at ACT.

EXPECTED DELIVERABLE(S):

The intern is expected to fully participate in a multinational output focused team in the identification of potential strategic topics for consideration by SACT and in the delivery of innovative solutions which will form the basis for strategic documents and advice to senior NATO staff.

The intern is expected to fully collaborate and participate to the team’s work, including attending meetings within HQ SACT, producing briefs and presentation to support the work of the Branch, and performing other tasks as required.

Specific deliverables will depend on the type of proposals and initiatives’ being implemented at the time the position is filled.

TYPE OF BACKGROUND/EDUCATION PREFERRED:

Current or recent Post Graduate student in political science/international relations/law and diplomacy.

ACT INTERNSHIP PROGRAMME (ACT DIR 50-7)

JOB DESCRIPTION FOR POSSIBLE INTERNSHIP 2020

DIVISION: Command Group

BRANCH/SECTION: Office of the Political Advisor (POLAD)

DETAILS OF PROJECT:

  1. Provide research and support to the POLAD office on NATO activities and policies related to political processes.
  2. Collect, assimilate and distribute current information on political affairs related to NATO.
  3. Draft summary reports of conferences and staff visits and meetings as directed.
  4. Maintain contacts with support staff of General and Flag officers with whom the POLAD has regular working interaction.

EXPECTED DELIVERABLE(S):

Under the supervision and guidance of the POLAD, Intern deliverables will include but not be limited to:

  1. Research reports and political summaries as directed.
  2. Assist in the research and development of point papers, PowerPoint presentations, and other documents associated with NATO and non-NATO political affairs related activities and policies as directed and required by POLAD.
  3. Support the POLAD in his capacity as responsible for providing oversight and advice on NATO engagements with partners and partnership outreach including:
    1. Partner Nations
    2. EU
    3. UN
    4. Other International Organizations (IOs), non-governmental organizations (NGOs), and think tanks.
  4. Assist in the research and completion of POLAD related documents required for SACT’s visits to nations and engagements with IOs, NGOs, think tanks and other institutions.
  5. Coordinate political guidance, coordination and assistance to the different branches of ACT involved in programmes with partners.
  6. Assist POLAD office by reviewing speeches, articles and lines to take for the Commander’s engagements with senior leaders of NATO, its member nations and partners.
  7. Monitor and provide input for the POLAD tasks on Tasker Tracker in close cooperation with POLAD Staff.
  8. Accompany POLAD in meetings as requested and record meeting minutes and assist with post meeting tasks.

TYPE OF BACKGROUND/EDUCATION REQUIRED:

  1. Current or recent Post Graduate student in fields related to international affairs.
  2. Knowledge of NATO polices and political-military decision making process.

ADMINISTRATIVE DETAILS:

  1. Intern will report to POLAD or if designated to DPOLAD or Executive Assistant.
  2. Intern workspace will be determined upon arrival at HQ SACT.
  3. Specific intern objectives, outcomes and deliverables will be determined upon member’s background, skills, abilities and time of arrival to HQ SACT.

Preferred Start Date in 2020: Prefer NLT 1 February in order to maximize 6 month internship before summer vacation lull in late July and August. (subject to receipt of Security Clearance Certificate and other administrative requirements completed prior to start of internship).

ACT INTERNSHIP PROGRAMME (ACT DIR 50-7)

JOB DESCRIPTION FOR POSSIBLE INTERNSHIP 2020

DIVISION: Strategic Plans & Policy Division

BRANCH/SECTION: Defence Planning Integration / Multinational Solutions

DETAILS OF PROJECT:

TIn 2012 (Chicago Summit), NATO leaders agreed to embrace Smart Defense (SD) to ensure the Alliance can develop, acquire & maintain capabilities required to achieve the goals of NATO Forces 2020. Since 2012, the Special Envoy role of Supreme Allied Commander Transformation (SACT) and Deputy Secretary General (to engage with senior Military and Politcal leaders to encourage participation by Allied nations) has been assumed in a steady state by ACT Defence Planning Integration - Multinational Solutions (MNS) as part of the NATO Command Structure Adaptation (2018). The post-holder will contribute to the ACT MNS activities which includes coordination of Smart Defence, Framework Nations Concept (FNC), Regional Groupings and other Multinational efforts.

Specific Duties will include:

  1. Analysis and research support of all related multinational capability development initiatives throughout NATO and non-NATO nations and including international and regional entities.
  2. Assist in the management and conduct of on-going studies related to development of SD projects and activities.
  3. Support development of the Multinational Solutions Synchronisation Workshop (MNSS WS).

EXPECTED DELIVERABLE(S):

The post-holder will assist in the further development of the Defence Planning Management System (DPMS) and will fully participate in the preparation and organization of the yearly Multinational Solutions Synchronization Workshop (MNSS WS). Additional specific deliverables will depend on the type of multinational proposals and initiatives being implemented at the time the position is filled.

TYPE OF BACKGROUND/EDUCATION PREFERRED:

Current or recent Post Graduate in political science, international relations, public policy or humanities, post-graduate level preferred. English proficiency and strong interpersonal skills are essential. A strong interest in military affairs and previous work experience in defence and security would be highly desirable.